paper size to print

Good day Rosie Vernetti!

From what you described, the “Legal (8.5 × 14)” paper size is missing from Excel’s Print settings. You can try adding it back manually by the following steps:

1. Go to Settings > Bluetooth & devices > Printers & scanners
2. Scroll and select Print server properties
3. Open the Forms tab
4. Check if “Legal (8.5 x 14)” is listed
5. If it’s missing, create it:

• Name: Legal
• Width: 8.5 in
• Height: 14 in

6. Click Save Form / Apply. Then close and reopen Excel and check the Print settings again.

Additional method: You could also check whether the paper size is disabled in the printer’s device settings:

1. Go to Settings > Bluetooth & devices > Printers & scanners
2. Select your printer > Printer properties
3. Open the Device Settings tab
4. Look for Form-to-Tray Assignment (or similar)
5. Make sure one tray is set to Legal (8.5 × 14)
6. Then reopen Excel and check the Print settings again.

This helps in cases where Legal exists in Windows but isn’t exposed because no tray is assigned to support that paper size.

Hope this could help. Please let me know if you need further support!

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Legal (8.5" x 14") must be provided by the printer driver; Excel only lists paper sizes that the selected printer reports as available.

To get Legal size to appear under Print in Excel on Windows when using a screen reader:

1. Open the Print menu (for example, press Ctrl+P).
2. Make sure the correct physical printer (not “Microsoft Print to PDF” or another virtual printer) is selected.
3. With the Print menu open, change the paper size:
   • Press Alt+P, then L to move to Page Size.
   • Use the Up/Down arrow keys to cycle through the available sizes.
   • Press Enter when the desired size is selected.

If Legal does not appear in that list, install or update the correct printer driver from the printer manufacturer and reselect that printer in Excel. Only after the printer driver exposes Legal will it be available in Excel’s Page Size list.

References:

• Use a screen reader to print an Excel workbook