Send from field in outlook calendar

Question

Send from field in outlook calendar

YW Lee (ASL) 20

How can I enable "send from" in outlook calendar
I had a delegated calendar from my boss
But I cannot choose sender

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Answer 1

Hi @YW Lee (ASL)

You are referring to the From field when you create a meeting in your boss' calendar, right?

A (your boss) delegated the calendar with B (you). So, you want the From field to show A.

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If that's the case, this is a by design behavior. It shows B but the actual organizer is still A. After you create a meeting, you can check this in Tracking tab. It will show A as the organizer.

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Since this is by design, you cannot modify From field.

I hope this information helps.

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Answer 2

YW Lee (ASL) 20

Hello Jayden-P
Thanks for your comments
I faced not display issue
My purpose is I want to choose account to send, just like sending email

YW Lee (ASL) 20 Reputation points

2026-05-05T07:51:23.11+00:00

No "From" field in my Outlook
Jayden-P 20,415 Reputation points Microsoft External Staff Moderator

2026-05-05T08:02:17.5666667+00:00

Please note that our forum is a public platform, and we will modify your question to hide your personal information in the description. Kindly ensure that you hide any personal or organizational information the next time you post an error or other details to protect personal data.

Hi @YW Lee (ASL)

Do you have one or many accounts in your Outlook? If you only have only 1 account in your Outlook, the From field will not be displayed.
YW Lee (ASL) 20 Reputation points

2026-05-06T02:00:14.89+00:00

Yes, I have 2 delegated calendars setup in my Outlook.
Thank you
Jayden-P 20,415 Reputation points Microsoft External Staff Moderator

2026-05-06T07:05:45.9166667+00:00

Hi @YW Lee (ASL)

So, are you able to see the from field? Even if you have two delegated calendars, but you only have one account in your Outlook, you will not see the From field.

You can check the number of accounts in File > Account Settings, if it shows only one email address, it means that you only have one account.

I hope this information helps.

If my answer provides helpful information, you can consider marking as accepted answer. Warm thanks.
YW Lee (ASL) 20 Reputation points

2026-05-06T07:13:43.6433333+00:00

Hello Jayden-P

No, I can't see the "From" field.
Yes, I have one account setup in Outlook only.
That's mean I need to setup one more account in Outlook then the "From" field will be appear in calendar?

Best,
wo
Jayden-P 20,415 Reputation points Microsoft External Staff Moderator

2026-05-06T07:18:31.87+00:00

Hi @YW Lee (ASL)

You are correct. Please note that even if you have 2 accounts set up, you will be able to see the From field, however, you cannot choose and it will not have the drop-down button for you to select which sender to send.

You can refer to my initial answer for the screenshot.

Answer 3

In classic Outlook for Windows, the sender for a meeting request is determined by which calendar is active when the meeting is created, and the From field in a meeting request does not always list all accounts.

To send a meeting from the delegated (boss’s) calendar:

Close any meeting request already open where the From field cannot be changed.
In Outlook, switch to the Calendar view.
In the folder list, select your boss’s calendar (the delegated calendar) so it is the active calendar.
Create a New Meeting from that delegated calendar.
The meeting will be sent from your boss’s mailbox (using your delegate “Send on Behalf” permission), even if the From dropdown does not show all accounts.

If delegate access is not yet configured or is incomplete, your boss must first grant delegate permissions:

On your boss’s Outlook (classic): File > Account Settings > Delegate Access.
Select Add, choose your name from the Global Address List, then Add > OK.
In Delegate Permissions, ensure at least Editor permission is granted on the Calendar.
Confirm the option for meeting-related messages (for example, “Delegate receives copies of meeting-related messages sent to me”) as needed, then select OK.

After this, when you create meetings from your boss’s calendar, they will be sent on behalf of your boss. Messages sent with Send on Behalf permissions show both names in the From line.

References:

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Send from field in outlook calendar

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